For rental · events · production
Overview, from warehouse to stage.
Loadout gathers projects, inventory, crew and invoicing in one system — built for the reality where everything ships Friday and must be back by Sunday night.
Screenshots are from a demo organisation. All company and personal names are fictional.
01 — Projects
One place for the whole production
From the first phone call to the final invoice: equipment, crew, schedule and budget gathered per project.
- Sub-projects for stages and zones
- Templates for jobs you do often
- Field locking when several people edit at once
02 — Equipment & warehouse
Full control of your inventory
A catalogue with quantities, day rates and real-time availability. Packing lists are generated from bookings, and QR scanning checks gear out and in.
- Double-booking serialised units is technically impossible — the database refuses
- Sub-rentals when your own stock runs short
- Maintenance and history per unit
03 — Crew
Crew booking made simple
Send an invitation with a day or hourly rate. The technician accepts from their phone, timesheets arrive pre-filled, and the calendar shows who is where.
- Standard crew types with their own rates
- Absence tracking and conflict warnings
- Freelancers only see their own gigs
04 — Quotes & invoicing
From quote to closed deal
Your client signs the quote digitally. One click turns it into an invoice with correct VAT and gap-free numbering. Reminders go out on their own.
Built in Norway. Stored in Europe.
Data residency
All data in the EU (Amsterdam/Frankfurt), with GDPR tooling built in: export, access and erasure.
Accounting
Audit-ready records, gap-free invoice numbers and correct VAT handling.
Language
Norwegian throughout the product. English on the way for international crews.
Security
Role-based access per module, two-factor auth and a complete audit log.
Questions we often get
What does Loadout cost?+
Pricing depends on the size of your inventory and team. Get in touch and we will put together a quote — no lock-in during the pilot period.
We live in spreadsheets today. How long is the move?+
Short. Equipment and contacts import from Excel or CSV, and most teams are operational within the first week.
Does it work on mobile?+
Yes — the app is responsive, and crew get a dedicated mobile view for gigs, hours and warehouse scanning.
Who owns the data?+
You do. Everything can be exported at any time, and deletion follows GDPR with bookkeeping-law exceptions handled correctly.
Can we try before we decide?+
Yes. Request a demo and you get your own account with demo data — plus a 30-minute walkthrough if you want one.
Demo
See Loadout for yourself
Leave your details and we will set up a demo account and give you a short walkthrough. No strings attached — you set the pace.